Groupe Immobilier Katia Samson is looking for a assiduous real estate administrative assistant. You will be responsible for managing all documents in a timely manner, informing clients and the broker of approaching deadlines, and ensuring that each transaction goes through the proper legal channels. As a hard-working team player motivated and efficient, you have superb organizational skills, a talent for customer service and a solid understanding of the real estate transaction process.
If this sounds like you, apply today! Send an e-mail to: Katia@katiasamson.com
Duties and responsibilities:
Skills: experience as an assistant and/or in real estate brokerage; organizational skills and work plan; good command of French and written English; mastery of tools (Saisie,Prospects, JLR, eZmax, Matrix, Word, Excel); bilingual; dynamic, organized and autonomous.
- Follow-up on transactions with customers and brokers
- Optimize the database;
- Execute action plans;
- Prepare letters, promotions, mailings and other related tasks.
- Write, edit and format documents and correspondence.
- Liaison with brokers, potential customers and notaries
- A self-employed worker who is driven to seek out tasks
- Provide administrative support to the team.
- Must have a work ethic focused on organization, cleanliness and orderliness.
- An experienced administrator who is comfortable and enjoys working in a quiet environment.
- Provide good customer service on the phone or by e-mail with customers and brokers
- Work with multiple systems, both physical and digital, to keep all files organized
- Maintain and communicate effectively with customers and ensure that all tasks are handled promptly and thoroughly.
Qualifications and experience:
- Autonomous and proactive attitude to assist brokers in their tasks
- Ability to liaise between all parties involved (brokers, customers, buyers and sellers, notaries) and bring files to a successful conclusion
- Ability to support the team through a variety of tasks and projects
- Ability to compose/respond to e-mails in a professional manner
- Ability to work under pressure and make quick decisions
- Ability to be organized and have good customer service skills
- Experience in administrative support.
- Real estate experience an asset
- Ability to work quickly across multiple programs
- Eager and quick to learn new software
- Excellent written and spoken English/French.
Hours: 30-40/week
Start date: As soon as possible
Job type: Full-time, Part-time, Permanent
Salary: $22.00 to $28.00 per hour depending on experience and skills
Monday-Friday 9am-5pm; flexible hours.