Katia Samson real estate group is searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients and broker of approaching deadlines, ensuring each deal goes through the proper legal channels. As self-motivated and efficient team worker, you have superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process and are bilingual.

If this sounds like you, apply today! Send an email to: Katia@katiasamson.com

Duties and Responsibilities:

  • Write, edit and format documents and correspondence.
  • Liaison with brokers, potential customers and notaries
  • An autonomous worker who is driven to seek out tasks
  • Provide administrative support to the Team.
  • Must have a work ethic that is focused on organization, cleanliness, and order.
  • An experienced administrator who is comfortable and likes working in a quiet environment.
  • Provide good customer service on the phone or via email with clients and brokers
  • Working with multiple systems, both physical and digital, to keep all files organized
  • Maintain and communicate effectively with clients and ensure that any areas of concern are addressed promptly and thoroughly.

Qualifications and Experience:

  • Mastery of tools (Entry, Prospects, JLR, eZmax, Matrix, Word, Excel)
  • Self-starter, proactive attitude in assisting brokers with their tasks
  • Ability to liaise between all parties involved (broker, clients;  buyers and sellers, notaries ) and see files through to completion
  • Ability to support the team through a variety of tasks and projects
  • Ability to compose/ reply to emails in a professional manner
  • Ability to work under pressure and make quick decisions
  • Ability to be organized and have good customer service skills
  • Administrative support experience.
  • Real Estate 
  • Ability to work quickly within multiple programs 
  • Eager and quick to learn new software
  • Excellent written and spoken in English/French.

Expected start date: As soon as possible 

Schedule:  Monday-Friday 9-5 flexible

Job Types: Full-time, Permanent

Pay: $22.00-$28.00 per hour depending on experience and qualifications